For foreign residents living in Bali or Jakarta, keeping your immigration details up to date is crucial. The Indonesian Immigration Office provides clear guidelines for essential processes such as

• changing your address,
• reporting a new passport, and
• reporting the birth of a newborn.

Below is a breakdown of the requirements for each process.

1. Change of Address in Bali/Jakarta

To update your address with the Immigration Office, you will need to prepare the following documents:

Required Documents:

• Application Letter from your sponsor.
• A copy of your sponsor’s ID card.
• Your original passport and a copy of the passport ID page and your last stay permit stamp.
• A copy of your E-ITAS/KITAP (Temporary/Permanent Stay Permit).
• A Domicile Letter indicating your new address, issued by the local Lurah (village head) or Banjar (local community).

For Family Reunification Permits, additional documents include:

• Domicile Letter for your Indonesian spouse (if applicable).
• A copy of your Marriage Certificate.
• Your Birth Certificate.
• A copy of your Family Registration Card.
• Copies of family members’ passport ID pages (spouse, dependents).

Costs and Processing Time for Change of Address Report in Bali/Jakarta:

2. Reporting a New Passport

If you have recently received a new passport, it must be reported to the Indonesian Immigration Office to avoid any complications with your stay permit.

Required Documents:

• Application Letter from your sponsor.
• A copy of your sponsor’s ID card.
• Your old and new passports, including copies of the ID pages and your last stay permit stamp.
• A copy of your E-ITAS/KITAP.

For Family Reunification Permits, you may also need:

• A copy of your Marriage Certificate.
• Your Birth Certificate.
• Copies of family members’ passport ID pages.

These steps ensure that your immigration records are always current and compliant with Indonesian regulations.

Costs and Processing Time for New Passport Report in Bali:

3. Reporting a Newborn’s Birth in Bali, Indonesia

For foreign residents in Bali or Jakarta, reporting the birth of your newborn is critical for establishing the child’s legal status, securing necessary documents, and ensuring compliance with immigration laws.

Why It’s Important:

Reporting a birth in Indonesia ensures:

• The child receives an Indonesian birth certificate.
• The child is registered with immigration and granted the appropriate visa.
• The child’s nationality and legal status are clearly defined.

Step-by-Step Process for Reporting a Newborn:

1. Obtain the Birth Certificate (Akta Kelahiran):

Visit your local Dukcapil Office (Civil Registry Office). There are three main offices in Bali: Badung, Denpasar, and Gianyar. You will need:

• Parents’ Marriage Certificate.
• Parents’ Passports.
• Proof of Domicile.

2. Apply for the Baby’s Passport:

After receiving the birth certificate, visit your consulate in Bali or Jakarta (depending on your nationality) to apply for the newborn’s passport. Some embassies provide the passport immediately, while others issue a processing certificate.

3. Report the Birth to Immigration:

You must report the birth to the Immigration Office within 60 days. Failing to do so can result in a fine of IDR 1,000,000 per day for overstaying. After the report, the child will be included under the parents’ visa until a separate visa is issued.

Required Documents for the Newborn Immigration Report:

• Application Letter from Sponsor.
• Copies of Parents’ Passports.
• Baby’s Birth Certificate.
• Parents’ Marriage Certificate (requires sworn translation if not in English or Bahasa Indonesia).
• Proof of the child’s passport application or the completed passport.
• Photos of the baby (3×4 and 4×6, two copies of each with a red background).
• Current Visa and Immigration Stamps of the parents.
• Residence Address in Indonesia.

Costs and Processing Time for Newborn Immigration Report in Indonesia:

4. Visa Issuance for the Newborn

Once the birth report is complete, you must apply for a visa for the newborn. The child will remain under the parents’ visa for the duration of their stay until the new visa is issued. Before leaving Indonesia, you must ensure that the child’s passport has the necessary visa stamps. Without at least a single exit stamp, the child will not be allowed to leave the country.

Important Advice:

It is highly recommended to begin the birth registration process as soon as possible. Obtaining the birth certificate and gathering the necessary documents can take time. Schedule an appointment with the consulate in advance to avoid delays, as walk-ins are not typically accepted.

Conclusion

Whether you are changing your address, reporting a new passport, or reporting the birth of a newborn, these processes are essential for keeping your immigration status up to date in Bali or Jakarta. By following the guidelines and gathering the required documents, you can ensure a smooth process, avoid penalties, and maintain compliance with Indonesian law.

For more information or assistance with any of these processes, feel free to contact us!